BY-LAWS

Our Mission Statement:

To support and promote the Greensboro Gargoyles hockey team and its players.

BYLAWS-TABLE OF CONTENTS

ARTICLE I: NAME

The name of this organization shall be the Greensboro Gargoyles Booster Association, hereafter referred to as the “GGBA” or “Club.”

ARTICLE II: Purpose

The purpose of the Club shall be to:

i. Support and promote the Greensboro Gargoyles hockey team and its players.

ii. Encourage community involvement and team spirit.

iii. Conduct fundraising activities to provide financial assistance for team-related needs.

iv. Foster positive relationship between players, fans, and the community.

v. Provide social and volunteer opportunities for members.

vi. Support a charity to be chosen yearly,

The Club shall operate as a non-profit, non-political, and non-sectarian organization.

ARTICLE III: MEMBERSHIP

Section 1: Eligibility

-Membership shall be open to any individual or family who supports the purpose of the Club, fills out an application, and pays annual dues.

Section 2: Types of Membership

-Individual membership: an adult 18 years or older

-Family membership: multiple individuals all residing in the same household

Section 3: Dues

i. Annual dues shall be established by the Executive Board.

ii. Dues must be paid in full for a member to remain in good standing with the Club.

Section 4: Rights and Responsibilities

Members in good standing shall have the right/responsibility to:

-The responsibility to exhibit honorable character and reputation when attending GGBA meetings and functions or representing the club in any public venue or in correspondence including but not limites to social media.

-Vote in general elections and on Club business.

-Serve on Club committees.

-Attend Club events and meetings.

-Right to amend bylaws.

Section 5: Reimbursement

-No reimbursement shall be given without prior-to-purchase board approval.

Section 6: Membership Term

-Annual membership shall commence on September 1st and end on August 31st the following year.

ARTICLE IV: MEETINGS

Section 1: General Membership Meetings

-Meetings will be held each month during the season, and are subject to schedule changes. The Board shall schedule emergency meetings if needed. Members will be notified via electronic means as soon as possible.

Section 2: Quorum

-Two-thirds (2/3) of the Board, one of which must be the President or Vice President, and no less than 25% of the current qualified voting membership constitute a quorum.

Section 3: Order of Business

-The President or Vice President(s) shall call the meeting to order.

-The Treasurer shall give the monthly financial report and present any other financial information.

-The Vice President(s) shall present their reports.

-Other invited Members shall present reports as necessary. In order to accommodate the needs and schedule of this member, the order of presentation may be changed.

-The President shall provide a report regarding any activities and announcements.

-Review old business.

-Present new business.

-The President shall note the date, time, and place of the following general membership meeting and request a motion to adjourn the meeting. Such a motion must be seconded and approved by the majority of the general members present.

Section 4: Voting

-Decisions shall be made by a simple majority of members present unless otherwise stated.

ARTICLE V: EXECUTIVE BOARD

Section 1: Officers

The Executive Board shall consist of:

-President

-Vice President

-Secretary

-Treasurer

-Member-at Large

Section 2: Duties of Each Board Member

-All Board members shall be ready and willing to assist other Board members in their responsibilities as needed or requested. Each Board member will ensure their responsibilities are covered during their absence from a meeting, game, or event.

-Any Board member who is in receipt of any money from Club activities or membership dues must ensure that all funds are transferred to the Treasurer for deposit with all appropriate documentation within ten days of receipt.

-Each Board member shall maintain complete and accurate records of their area of responsibility.

Specific Duties:

President:

-The President shall be the general executive officer of the GGBA and the Board of Directors.

-He/she will be the primary liaison and work closely with the Greensboro Gargoyles for all GGBA business.

-The President is also responsible for making and presenting an agenda for all Board and general membership meetings.

Vice-President(s):

-The Vice President is in charge of charities (handles fundraising and seeks out potential organizations for GGBA to support).

-The Vice President and/or assistant Vice President (hereafter referred to as Vice President(s) may act in the absence of the designated President and/or other Board members.

-The Vice President(s) shall preside at all general membership and Board meetings of the GGBA in the absence of the President and shall assume all the duties of the President in his/her absence.

Secretary:

-The Secretary shall record and keep the minutes of all meetings, a record of attendance of all members, reports of all other GGBA functions, updates to the Club bylaws (along with all amendments), and the membership roster in books or electronic media, and shall be the custodian of all documents of value and responsible for other properties belonging to the GGBA.

-The most recent past meeting minutes will be presented for approval and amended as needed or necessary.

-They shall keep a record of all correspondence and receive and distribute incoming GGBA mail.

-The Club mailing address shall be controlled by the secretary and/or member at large.

-The secretary shall be responsible for providing the board a copy of the minutes within 10 days of the conclusion of the general or board meeting.

Treasurer:

-The Treasurer shall collect funds due to the Association, pay bills as instructed by the Board, keep an itemized account of all receipts and disbursements, and prepare a written monthly and annual report.

-Monthly reports will be presented as a hard copy and read at general membership meetings and accepted by a quorum of the club.

-Annual reports shall be presented at the meeting immediately following the beginning of the fiscal year.

-The signatures of the President, Vice President, Treasurer, shall be on file with the bank, and all checks must be signed by one of the authorized officers.

Members at Large:

-Member at Large duties shall be assigned by the Board.

Section 3: General Information

-All Board members must be members in good standing of the GGBA, and have been so for a period of at least one year.

-Each Board member shall not hold more than one Board position at a time, including a Pro-Tem position.

-The term of office for all Board members shall be two years. Board members may serve two consecutive terms in the same position. A Board member not completing a full term of office, or any outgoing member who is no longer an officer, shall surrender all records, monies, properties, and anything else belonging to the GGBA to the Board within ten (10) days after leaving office. The General Membership will be notified via email or regular mail that the position is open. A General Member can then state their intent for that position. A vote will take place at the next general membership meeting as close as possible to 30 days from when notice was sent. Voting will be by appearance at the meeting. Parties that stated intent must be at the meeting. Members up for election must be present at this meeting, except in an emergency situation. The Vice President must be notified of this absence.

-Any Board member who misses three (3) Board meetings or six (6) total meetings (Board and membership) in a membership year may be evaluated by the Board of Directors. If it is believed that this member is not fulfilling their duties, the Board of Directors will require the resignation of this member from their Board position.

Section 4: Elections

1. Officers shall be elected biannually by majority vote.
2. Nomination shall be accepted from the membership.
3. Officers shall serve a two-year term and may be re-elected.

Section 5: Vacancies

-Vacancies shall be filled by appointment of the Executive Board until the next election

Section 6: General Definitions

Nominations: The Vice President shall present the slate of candidates for all Officer Positions up for election at the meeting prior to the election meeting. After the slate has been presented, the Vice President will then request open nomination from the floor. The nominated candidate’s name will be added to the election ballot, provided they meet all requirements outlined in these bylaws.

Commencement of Term: The term for newly elected members of the Board of Directors begins immediately upon election, and all documents need to be handed over no later than ten (10) days of the election.

ARTICLE VI: Committees

The Executive Board may establish committees as needed, including but not limited to:

-Fundraising

-Events

-Membership

-Community Outreach

Committee chairs shall report to the Executive Board.

ARTICLE VII: Finances

1. All funds shall be used to support the purpose of the Club.

2. The Treasurer shall maintain accurate financial records.

3. Expenditures over **$350** require Executive Board approval.

4. An annual financial report shall be presented to the membership.

5. Check should be signed by two members of Board.

6. Use of Funds

-Any and all funds collected by, accumulated by, or donated to the GGBA must be spent to promote the purpose of the GGBA as stated in the bylaws. No part of the net earnings of the GGBA shall go to the benefit of, or be distributable to its members, trustees, or officers, except that GGBA shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of GGBA.

7. Annual audit of funds.

8. Finance compliant with 501c annual filing reports.

Officers authorized for ATM Cards shall be the President and the Treasurer.

Club funds may be used to provide General Liability insurance for the GGBA and bonding insurance for all board members. The bonding insurance shall be no less than ten thousand dollars ($10,000), with all the Board Members adhering to the rules and regulations of such insurance.

ARTICLE VIII: CODE OF CONDUCT

Members shall:

1. Demonstrate sportsmanship and respect
2. Refrain from harassment, discrimination, or abusive behavior
3. Represent the Club positively in the community
4. Conduct themselves respectfully at all Club and team events
5. Uphold and support the goals of the Club

Violation of the Code of Conduct may result in disciplinary action, including suspension or removal.

Disciplinary Procedure:

-Purpose of the Procedure/Introduction

-GGBA aims to encourage and promote the mission statement of the organization. This procedure sets out the actions to be taken when the organization’s rules are broken and/or in the event of gross misconduct, and provides a fair, effective, and consistent method of dealing with disciplinary matters.

-Members are expected to know the mission statement of the GGBA and the bylaws governing GGBA

-Member will be provided with details of allegations and any evidence in support of this prior to any disciplinary meeting, and they will be given the opportunity to state their case.

-A Member is entitled to be accompanied by a representative or colleague at the meeting.

-No Member will be dismissed for a first breach of discipline, except in cases of gross misconduct.

-Members have the right to appeal any disciplinary action taken.

Board Discussions:

The board will discuss allegations and review any evidence in support of this claim to determine if there is any merit to proceed with an informal discussion with the member.

Informal Discussion with Member:

Before taking formal disciplinary action, the GGBA Board of Directors will make every effort to resolve the matter by informal discussion with the member. Only where this fails to bring about the desired improvement should the formal disciplinary procedure be implemented.

Verbal Warning:

If a member breaks the rule or his/her conduct or performance is unsatisfactory, the member will be given a verbal warning or a performance note. Such warnings will be recorded, but disregarded after six (6) months of satisfactory service, provided there have been no subsequent disciplinary issues. However, the secretary will keep a record of verbal warnings for control purposes.

Written Warning:

If the conduct is regarded as more serious or member breaks or his/her conduct is considered unsatisfactory after they have received a formal verbal warning, a disciplinary meeting may be called and a written warning will be caused to be issued to member. Member will be made aware of the infraction via a written warning. This written warning will be sent as a Certified Letter with a Return Receipt. The said letter will be issued by a person designated by the Executive Board.

Gross Misconduct and Expulsion:

A member can be dismissed without notice on grounds of gross misconduct. Membership forefeiture by expulsion for cause requires a three-fifths (3/5) vote of the Board (Except if the person is a board member up for termination, in which case, they cannot vote). Expulsion must be confirmed in writing within ten (10) business days of the date of the disciplinary interview. In the event of termination, any previously paid membership dues will be forfeited. Reinstatement will be at the Board’s discretion if the member decides not to appeal.

The Right To Appeal:

If a member wishes to appeal against any disciplinary decision, they must appeal, in writing, within five (5) business days of being notified of the decision. In the event of an appeal, the Board will appoint a non-partisan committee of five (5) general members to preside over the appeal hearing. A date will be set to hear the appeal. At that time, the GGBA and members have the opportunity to present evidence as to why they should or should not be expelled from the GSRBA Club. At conclusion, the Appeal Committee will have three (3) weeks to submit their decision regarding the member’s appeal.

ARTICLE IX: AMENDMENTS

These bylaws may be amended by a **two-thirds (2/3)** majority vote of members present at the general meeting, provided notice of the amendment was given at least **fourteen (14) days** in advance.

ARTICLE X: Dissolution

In the event of liquidation, dissolution, or winding up of the GGBA, whether voluntary, involuntary, or by the operation of law, the property or other assets of the GGBA remaining after payment, satisfaction, and discharge of liablilities or obligations, shall be held for a minimum period of one year and then distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose. Any such assets not so disposed of shall be disposed of by a Court of Contempt Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

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Adopted on: November 30, 2025

President: Steve Griffin

Vice President: Hollie Troy

Secretary: India Watson

Treasurer: Candice Bateman